KPI category
Project Management KPI Formulas
Project management KPI formulas for schedule, cost, earned value, budget control, resource utilization, and delivery performance.
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Popular formulas
Common Project Management KPIs
Schedule VarianceEarned Value - Planned ValueCost VarianceEarned Value - Actual CostCost Performance IndexEarned Value / Actual CostSchedule Performance IndexEarned Value / Planned ValuePlanned ValuePlanned % Complete × Budget at CompletionEarned ValueActual % Complete × Budget at CompletionActual CostTotal Cost Incurred to DateResource UtilizationProductive Hours / Available HoursProject Completion RateCompleted Tasks / Total TasksOn-Time Project DeliveryProjects Delivered on Time / Total ProjectsBillable UtilizationBillable Hours / Available Hours
All Project Management KPI formulas
| KPI | Formula | Excel | Tool |
|---|---|---|---|
| Schedule Variance | Earned Value - Planned Value | =B2-C2 | Calculator |
| Cost Variance | Earned Value - Actual Cost | =B2-C2 | Calculator |
| Cost Performance Index (CPI) | Earned Value / Actual Cost | =IFERROR(B2/C2,0) | Calculator |
| Schedule Performance Index (SPI) | Earned Value / Planned Value | =IFERROR(B2/C2,0) | Calculator |
| Planned Value | Planned % Complete × Budget at Completion | =B2*C2 | Calculator |
| Earned Value | Actual % Complete × Budget at Completion | =B2*C2 | Calculator |
| Actual Cost | Total Cost Incurred to Date | =B2 | Calculator |
| Resource Utilization | Productive Hours / Available Hours | =IFERROR(B2/C2,0) | Calculator |
| Project Completion Rate | Completed Tasks / Total Tasks | =IFERROR(B2/C2,0) | Calculator |
| On-Time Project Delivery | Projects Delivered on Time / Total Projects | =IFERROR(B2/C2,0) | Calculator |
| Billable Utilization | Billable Hours / Available Hours | =IFERROR(B2/C2,0) | Calculator |
How to use these KPIs
Start with a small set of metrics that connect to decisions. Define each KPI once, document the formula, and reuse the same calculation in Excel, dashboards, and business reports.
Build dashboards faster
Each KPI page includes a plain formula, Excel formula, Power BI DAX measure, calculator, related KPIs, and common mistakes to avoid.